Administration Specialist

Job Description What You'll Do As an Admin Specialist, you will be responsible for creating an efficient, engaging, and well-managed workplace. You will partner with internal stakeholders, employees, and external vendors to deliver high-quality workplace services while driving operational excellence. Your responsibilities will include: Workplace & Office Operations Ensure smooth day-to-day office operations and facility management. Manage workplace services including housekeeping, security, pantry, maintenance, transportation, and office infrastructure. Oversee office assets, seating plans, workplace improvements, and space management. Ensure a safe, compliant, and employee-friendly office environment. Vendor & Service Management Build and maintain strong relationships with external vendors and service providers. Monitor service quality and ensure agreed service levels are consistently met. Manage contracts, renewals, invoicing, and cost optimization initiatives. Drive continuous improvement through effective vendor performance management. Employee Experience Act as a key partner in enhancing the overall workplace and employee experience. Support employee engagement initiatives, celebrations, and well-being activities. Coordinate workplace-related communication and employee support activities. Foster a welcoming, collaborative, and inclusive office culture. Events & Engagement Plan and execute employee events, leadership visits, town halls, workshops, and cultural celebrations. Manage end-to-end event logistics, vendor coordination, budgeting, and execution. Deliver memorable employee experiences aligned with company culture and values. Location: Saket, New Delhi Work Model: Work From Office (5 Days a Week) Shift: General Shift Experience: 10-15 Years "At H&M, we are committed to creating an inclusive and diverse workplace where everyone feels valued, respected, and empowered to bring their authentic selves to work." Qualifications Who You Are We are looking for someone who is passionate about creating exceptional workplace experiences and thrives in a dynamic, people-focused environment. You bring: 10-15 years of experience in Administration, Workplace Services, Facilities, or Office Management. Excellent verbal and written communication skills. Strong stakeholder and relationship management capabilities. Proven experience in vendor management and facility operations. Hands-on experience organizing employee engagement activities and corporate events. A proactive mindset with the ability to prioritize and manage multiple responsibilities. Strong problem-solving skills and a service-oriented approach. Additional Information WHO WE ARE​   H&M Group is a global company of strong fashion brands and ventures. Our goal is to prove that there is no compromise between exceptional design, affordable prices, and sustainable solutions. We want to liberate fashion for the many, and our customers are at the heart of every decision we make.​ ​ We are made up of thousands of passionate and talented colleagues united by our shared culture and values. Together, we want to use our power, our scale, and our knowledge to push the fashion industry towards a more inclusive and sustainable future. ​ ​ WHY YOU’LL LOVE WORKING HERE ​ At H&M Group, we are proud to be a vibrant and welcoming company. We offer our employees attractive benefits with extensive development opportunities around the globe. ​ Enjoy perks like staff discount cards, flexible work arrangements, wellness benefits, parental support, and more. Here, you are encouraged to be yourself, experiment, and chart your own growth path. As you flourish, so do we, with opportunities to create tangible impacts and shape the future.    JOIN US​ Our uniqueness comes from a combination of many things – our inclusive and collaborative culture, our strong values, and opportunities for growth. But most of all, it’s our people who make us who we are.​ ​ Take the next step in your career together with us. The journey starts here.​ ​ ​ *We are committed to a recruitment process that is fair, equitable, and based on competency. We therefore kindly ask you to not attach a cover letter in your application.​ Company Description WHO YOU’LL WORK WITH​ What is Production? It's the place where design ideas are transformed into actual products. We are in over 20 sourcing markets and are the direct point of contact for local suppliers. We work to ensure our products are of good quality and produced at the best price and in a sustainable way.   The role sits within the H&M Production organization and will work closely with the Business Tech Team, the central technology and data function responsible for building and enabling digital, analytics, and reporting capabilities across the business.