Operations Administrator

Job Description ABOUT YOUR ROLE We are seeking a highly organized and detail-oriented Operations Administrator to support our Distribution Center (DC) operations team based in HCM city. This dynamic role requires a versatile professional capable of handling production administration, end-to-end non-trade procurement, inventory management of consumables, and operational reporting. The ideal candidate will ensure that the day-to-day administrative and logistical needs of the operations team are met efficiently.    YOUR RESPONSIBILITIES WILL INCLUDE: 1. Time, Attendance, & Production Administration Act as the primary Production Admin for operations staff. Manage and process Time & Attendance (T&A) records, ensuring accuracy for payroll processing. Monitor, calculate, and record Overtime (OT) hours for the operations team. Administer and track staff leave applications, ensuring adequate shift coverage and adherence to company policies. 2. Non-Trade Purchasing & Vendor coordination Coordination end-to-end procurement process for all Non-Trade materials required by the Operations team. Source reliable vendors and oversee the new vendor setup process. Negotiate pricing and terms to ensure cost-effective purchasing. Manage Contract Administration for non-trade suppliers and services. 3. Consumables & Inventory Management Monitor and manage the inventory levels of all non-trade materials and operational consumables (e.g., packaging materials, warehouse supplies, safety gear). Conduct regular stock checks and trigger replenishment processes to prevent shortages that could impact daily operations. Maintain accurate inventory records and optimize stock levels to minimize wastage and reduce costs. 4. Operational Reporting & Document Control Track core operational performance metrics and KPIs. Prepare, maintain, and distribute operational performance updates and dashboards on a daily, weekly, and monthly basis. Monitor, organize, and maintain all operational documentation, ensuring documents are up-to-date, compliant, and easily accessible for audits and daily reference. Qualifications Education: College or Bachelor’s degree in Business Administration, Supply Chain, Operations Management, or a related field. Experience: Proven experience in an operations administration, procurement, or HR admin role, preferably within a Distribution Center, warehouse, or manufacturing environment. Procurement Skills: Strong understanding of end-to-end purchasing processes (POs, invoicing, vendor negotiations, and contract management). Good english communication skills. Having knowledge of Lean, AI applications is preferred. Technical Skills: Proficiency in Microsoft Office Suite, Google tool, particularly in Excel for maintaining performance dashboards and reports. Experience with ERP, T&A, or Procurement software is highly advantageous. Soft Skills: Strong negotiation skills, excellent attention to detail, proactive problem-solving abilities, and the capacity to multitask in a fast-paced environment. Additional Information ---- Note: We do not accept unsolicited referrals or resumes from any source other than directly from candidates using their personal email addresses. Company Description Avery Dennison Corporation (NYSE: AVY) is a global materials science and digital identification solutions company that provides a wide range of branding and information solutions that optimize labor and supply chain efficiency, reduce waste, advance sustainability, circularity and transparency, and better connect brands and consumers. Our products and solutions include labeling and functional materials, radio frequency identification (RFID) inlays and tags, software applications that connect the physical and digital, and a variety of products and solutions that enhance branded packaging and carry or display information that improves the customer experience. Serving an array of industries worldwide — including home and personal care, apparel, general retail, e-commerce, logistics, food and grocery, pharmaceuticals and automotive — we employ approximately 35,000 employees in more than 50 countries. Learn more at www.averydennison.com.